Middle School Administrative Assistant

Job Description Job Description Founded in 1961, Sandy Spring Friends School is a progressive, coed, academically-rigorous day school serving students from age three through 12th grade. The campus is located on 140 acres in the historic Sandy Spring area of Montgomery County, Maryland, and the School is approved by the Maryland State Board of Education and accredited by the Association of Independent Maryland Schools. Our school’s culture, rooted in the idea that collaboration engenders achievement, can be traced to our Quaker heritage and abiding belief in the Quaker values of simplicity, equality, integrity, stewardship of the environment, and peaceful resolution of conflict. Summary: The Middle School seeks an Administrative Assistant responsible for the administrative functions of the Middle School buildings in support of the Head of Middle School, faculty & staff, afterschool programs, and students and their families. The ideal candidate will have excellent writing, organizational, communication and problem-solving skills while using discretion with sensitive information. Completing long-term projects while also multi-tasking daily duties are all essential. Flexibility with hours is important as helping with some occasional weekend and evening events will be necessary. Responsibilities: Communicates professionally with all constituencies via telephone, email, mail, notes, or in-person; assists with inquiries about Middle School procedures, and other general receptionist duties. Maintains inventory and upkeep of office and classroom supplies, kitchen supplies, and office machines; generates building maintenance requests. Collaborates with the Head of Middle School focusing on the calendar and other events including composing the newsletter and messages as well as helping to coordinate and produce the weekly newsletter. Provides first aid care as required for sick and injured students; communicates with the parents and health center questions or concerns regarding the wellbeing of students; administers medications to students as needed; documents administered medications in school database; ensure accident report forms are completed as necessary. Assists with planning events and trips. Assists with Admissions Open House, Admissions testing and tours, and prospective student shadow visits. Responsible for student scheduling of classes and sports and electives in collaboration with members of the Administrative Team. Maintains Veracross database for the Middle School; records daily attendance; prepares required forms and student placement mailings; ensures all student forms are on file; communicates household changes with other divisions; responds to transcript requests, and coordinates electronic mailings in collaboration with MarCom. Serves as the point of contact for substitutes as they are onboarded, contracted, and working at the School. Records faculty attendance and assists with obtaining substitute teachers in acute situations. Qualifications: High School Diploma or equivalent, Bachelor’s degree desirable. 1-2 years of office experience is required and school specific experience is favorable. Proficient in Microsoft Office, and Google products. Experience with Veracross is highly desirable. Physical Requirements: The ability to navigate stairs as part of daily routines; mobility around a large campus with uneven pavement; bending and squatting as required to participate in activities; sitting and standing for long periods of time during the school day; lifting/carrying boxes up to 25 pounds; and the ability to maneuver as necessary within a regular classroom and office setting. Please note that the School has a mandatory COVID-19 vaccination policy, which requires that all employees be fully vaccinated against COVID-19 and provide proof of vaccination. Summary of Benefits: Salary: $25 - $29/hr At SSFS, we offer a competitive benefits package designed to support your health, well-being, and professional growth. Our benefits include: Comprehensive Insurance: Medical, dental, and vision coverage to keep you and your family healthy. Disability & Life Insurance: Short-term and long-term disability coverage, along with life insurance for peace of mind at no cost to employees. Retirement Savings: 403(B) plan with employer contributions to help you save for the future. Paid Time Off: Generous paid time off, including holidays and parental leave. Employee Assistance: Access to our Employee Assistance Program (EAP) for personal and professional support. Tuition: Financial aid available to children of SSFS employees. Childcare Discounts: Discounted After Care and Summer Camp programs for employees' children. Convenience Perks: Free parking, free lunch, and access to our library and gym facilities. Professional Development: Opportunities for growth through tuition reimbursement, wellness programs, and ongoing professional development initiatives. Campus Amenities: Work in a beautiful, historic campus with walking paths. We are a smoke-free, environmentally conscious community. Commitment to Diversity: Sandy Spring Friends School does not discriminate on the basis of race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity, or a person's status as a qualified candidate with a disability in administration of its educational program, admission policies, financial aid program, staff hiring, and other school-administered programs. Please submit a cover letter, resume, completed application, and three professional references by selecting the link.

Location: Sandy Spring, Maryland, US

Posted Date: 7/13/2025