Bilingual Office Manager & EA

Our client, a leading firm in its sector, is seeking a Bilingual Executive Assistant & Office Manager to provide high-level administrative support to the director and ensure the smooth operation of their offices. Responsibilities (among others) include: Office Manager (60% of workload) Oversee equipment and facilities, ensuring smooth daily operations Act as the main point of contact for building management, cleaning services and insurance matters Booking and preparing meeting rooms for the team when needed Managing office and kitchen supplies (stationary, copier, etc.) and liaising with providers Organise company meetings, offsites and events, managing logistics and catering Ensuring all offices in Spain are up to regional management standards Greeting clients and visitors and ensuring they are looked after whilst at the office Acting as the first point of contact for the firm, managing the switchboard and directing calls appropriately Executive Assistant (40% of workload) Agenda management for Director in the firm: coordinate schedules, anticipate conflicts and prioritise meetings Schedule meetings and liaise with clients, partners and internal teams Arrange travel, including flights, accommodations and itineraries for the whole team Screen, prioritise and manage emails and calls, ensuring timely responses and follow-ups Process expense reports, reconcile credit card statements and maintain financial records Handle sensitive business and personal tasks with discretion and professionalism Candidates must be entirely bilingual in English/Spanish, Catalan a plus, have a University Degree and manage standard Tech with ease. Candidates should have previous experience as an Executive Assistant at least 3/4 years’ experience, ideally in an investment, consulting or legal environment. The ideal candidate will be polite, proactive, resourceful and able to take initiative. They will report directly to HR. Location – Barcelona. Office based role. Salary – circa 30-40k€ Timetable – 09.00 – 18.00h (Fridays 9.00 - 16.00h) (Summer hours: July and August) Contract – Permanent Incorporation - Immediate

Location: España, ES

Posted Date: 8/14/2025